"Make Your Mark on the World" at Alumni Park

UNDERGRADUATE ADVISOR
Karen Francis

1008 Van Hise Hall
karen.francis@wisc.edu

Undergraduate Advising

the Bucky Badger statue in Alumni Park

The Undergraduate Advisor for the Department of Spanish & Portuguese is located on the tenth floor of Van Hise Hall, in room 1008. Unless otherwise noted when you make an appointment, this is where you will meet with Karen. Van Hise elevators may be called by those without card access on any floor except the second through fifth floors of the building. Stairwells are located on the northeast and southwest sides of the main tower. Got questions about Spanish or Portuguese classes, the Spanish or Portuguese major, or the Certificate in Spanish Studies for Business Majors? Stop on by!

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Remote Advising

The Department of Spanish & Portuguese will continue to offer remote administrative services through the Spring 2021 semester. Students may continue to make advising appointments with Karen via Starfish and undergraduate advising will still be available remotely via email, Microsoft Teams, and phone. Email is best as voicemail is not being accessed remotely. For students in time zones that vary substantially from CDT, Karen’s advising availability is flexible. Please email for additional options.

Campus has set up a remote advising FAQ that students are welcome to check for more information.

Stay safe and take care of yourself and your loved ones and know we will be here to help in any way we can.

Quick Question?

  • Please check our website for answers to common questions.
  • If you have a quick question that does not require a conversation, feel free to email. The email should come from your wisc.edu email account (why?) and include your Campus ID number. If it is an ongoing email conversation, please include the history.
  • Questions about remaining course requirements or impending graduation must be accompanied by the appropriate DARS report. Not sure how to run your DARS report? Step-by-step instructions are available here. Students with recent study abroad experience whose courses do not yet appear on their UW-Madison records should include a list of approved course equivalencies for the courses taken abroad so they can be checked against your DARS report.
  • If it is determined that your question cannot be answered via email you may be asked to make an appointment.

Drop-In Advising

Drop-In Advising will be available at various times throughout the semester, generally during the first week of the term and during priority registration.

Drop-In Advising is offered on a first-come, first-served basis and is intended for quick (less than ten-minute) conversations.

Drop-In Advising Queue

  • Make sure you are logged into Microsoft Teams. Your computer/device will need access to the internet, as well as a microphone and speakers. Utilizing a camera for video chat is optional.
  • Fill out the requested information on the drop-ins intake form during available drop-in hours (see Karen’s availability on Starfish). To access the form, you will need to log into your wisc.edu G Suite account.
  • Karen will contact you via Microsoft Teams for your drop-in meeting.
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  • If you are outside the US and having troubles accessing the form, try connecting to WiscVPN first.
  • If you are having any other issues or need additional accommodations, please email Karen to let her know.
  • Advising Appointments

    Karen is making appointments via Starfish.

    • Students may make an appointment up to one week (but not less than twenty-four hours) in advance.
    • Weekly appointment availability will be posted Wednesday afternoon of the week prior.
    • If germane, the appropriate DARS report will be run for all students making an appointment.
    • Students with recent study abroad experience whose courses do not yet appear on their UW-Madison records should bring a list of approved course equivalencies for the courses taken abroad so they can be checked against your DARS report.
    • Students are allowed one appointment within a two-week period. If you need to cancel or reschedule your appointment, please do so through Starfish. Students who cancel within twenty-four hours or fail to show up for an appointment must wait at least two weeks before scheduling another appointment. Students who fail to show up for a second appointment will be unable to schedule further appointments during that term. If you are running late, please let Karen know if at all possible. Appointment times will not be extended due to late arrival.

    Declaration and Cancellation

    Declaring the Spanish or Portuguese Major

    • Students in the College of Letters & Science (Bachelor of Arts or Bachelor of Science designation) may declare the Spanish or Portuguese major at any time.
    • Students not in the College of Letters & Science need permission from their primary School or College to declare the Spanish or Portuguese major. Generally, this just involves students taking a copy of their major declaration form back to their primary School or College. For students in CALS, a permission form is also required.
    • Students with a “pre” designation (ie: Pre-Nursing/PRN, Pre-Kinesiology/PKN, General Engineering/EGR, among others) are unable to declare a College of Letters & Science major until they have been officially admitted into that School or College.
    • To declare, simply make an appointment via Starfish or stop by during walk-in hours. You may also declare online if you do not feel the need for an in-person meeting.
    • You must bring the appropriate DARS report with you if you wish to declare the Spanish or Portuguese major during walk-in hours. Not sure how to run your DARS report? Step-by-step instructions are available here. Students with recent study abroad experience whose courses do not yet appear on their UW-Madison records should bring a list of approved course equivalencies for the courses taken abroad so we can check it against your DARS report.

    Declaring the Certificate in Spanish Studies for Business Majors

    • Students must be admitted to the School of Business prior to declaring the Certificate in Spanish Studies for Business Majors.
    • To declare, simply make an appointment via Starfish or stop by during walk-in hours. You may also declare online if you do not feel the need for an in-person meeting.
    • You must bring a “what-if” certificate DARS report with you if you wish to declare the Certificate in Spanish Studies for Business Majors during walk-in hours. Not sure how to run your DARS report? Step-by-step instructions are available here. Students with recent study abroad experience whose courses do not yet appear on their UW-Madison records should bring a list of approved course equivalencies for the courses taken abroad so we can check it against your DARS report.

    Honors in the Liberal Arts and Honors in the Major

    • Interested in Honors in the Liberal Arts (the “Honors Degree”)? You can find more information about admission to the program here.
    • Interested in declaring Honors in the Major in either Spanish or Portuguese? Please bring this form with you to an appointment or to walk-in hours.

    Canceling your Major or Certificate

    Need to cancel your Spanish or Portuguese major or Certificate in Spanish Studies for Business Majors? We’re sorry to see you go! You may cancel online.

    Enrollment Deadlines

    The Drop Deadline for the Spring 2020 term has been extended from Friday, March 27, 2020, to Friday, April 17, 2020.

    Study Abroad Advising

    For general questions about eligibility, financial aid opportunities, etc., please visit International Academic Programs. You can find information specific to study abroad as a Portuguese major here and as a Spanish major here. Questions about study abroad course equivalencies and requests for assistance with the IAP Advising Worksheet should be directed to the appropriate faculty study abroad liaison:

    Argentina: Buenos Aires
    Paola Hernández
    pshernandez@wisc.edu
    1034 Van Hise Hall

    Brazil: São Paulo
    Kathryn Sanchez
    ksanchez2@wisc.edu
    1010 Van Hise Hall

    Chile: Santiago
    Glen Close
    gsclose@wisc.edu
    1130 Van Hise Hall

    Costa Rica
    Ksenija Bilbija
    kbilbija@wisc.edu
    1070 Van Hise Hall

    Cuba: Havana
    Víctor Goldgel Carballo
    victor.goldgel@wisc.edu
    1046 Van Hise Hall

    Peru: Lima
    Glen Close
    gsclose@wisc.edu
    1130 Van Hise Hall

    Portugal: Coimbra
    Ellen Sapega
    ewsapega@wisc.edu
    1048 Van Hise Hall

    Spain: Alcalá, Granada, Toledo
    Juan Egea
    jfegea@wisc.edu
    1040 Van Hise Hall

    Spain: Madrid
    Rubén Medina
    rmedina@wisc.edu
    1140 Van Hise Hall

    Spain: Sevilla
    Steven Hutchinson
    shutchin@wisc.edu
    1054 Van Hise Hall

    Non-Affiliate Programs
    David Hildner
    dhildner@wisc.edu
    1038 Van Hise Hall